RegattaCentral

Elk Lake Training and Racing flow patterns are available on the CURA website (click here) 

Emergency Action Plan

EMERGENCY PHONE NUMBER: 9-1-1 FOR ALL EMERGENCIES 

UNIVERSITY OF VICTORIA - 24 HOUR EMERGENCY / SAFEWALK: 250-721-7599

VICTORIA ROWING SOCIETY PHONE 250-658-5331 

BOATHOUSE ADDRESS 

VICTORIA ROWING SOCIETY BOATHOUSE  

5100 PATRICIA BAY HIGHWAY

LOCATION: ELK AND BEAVER LAKE
 

EXTRACTION POINTS - EMERGENCY VEHICLE ACCESS 

• Boathouse and Docks

• Eagle Beach & Boat Launch 

• Hamsterly Beach 

• Waterski Beach & Boat Launch 

• Beaver Lake Swim Beach 

AVAILABLE EMERGENCY EQUIPMENT 

Emergency Landline Phone: 

• Located upstairs at the South entrance of the boathouse 

• Outside the Vikes Nation Office 

First Aid Supplies: 

• First aid kits are located under the login book at the front of the UVIC bay as well as a daily use one in the women’s “Sauna” area in the back of the bay.

• A first responders manual located beside the first aid kit. 

• An AED is located in the front of the RCA Bay and upstairs in the Spracklen Room.

Safety Launch Safety Kit Contents 

• Flashlight 

• Throw line 

• Small water proof first aid kit which includes space blankets, pocket mask, non-latex gloves and whistle 

Safety Launches

• UVIC has five inflatable launches with capacity to carry an eight each. 

• Primary responder safety launch is a Uvic inflatable - gas in the gas shed

• Gas shed Keys can be found in the UVIC cabana or in VCRC bay 

EMERGENCY ACTION PLANS 

• MEDICAL EMERGENCY

• FIRE EMERGENCY

• WIND/STORM EMERGENCY

MEDICAL EMERGENCY ACTION PLAN ROLES & RESPONSIBILITIES 

CHARGE PERSON  - Traci Vanderbijl

• The first responder with first aid on-site (based on level of certification/training)

• Keeps a timeline of the incident and does not leave till issue resolved

• Checks for dangers to self and others 

• Puts on gloves in preparation for assessing the ABC's

• Assesses ABC’s of the individual(s) and decides if advanced medical help is required

• Makes sure the participant is not moved until certain that no serious injury has occurred (as deemed by a medical professional), or immobilizes the individual in case of severe injury/condition

• Directs the Call Person to call Emergency Medical Services (EMS), if required

• Performs any first aid that is required based on level of training

• Waits with the injured person until EMS arrives and the injured person is transported to a hospital

• Fills in injury and incident report forms 

CALL PERSON 

• Dials 911 for emergency as directed by the Charge Person

• Provides dispatch with all necessary information (e.g. facility location, nature of injury, what, if any, first aid has been provided)

• Maintains a clear route from top of driveway to the boathouse

• Waits at the driveway entrance to direct all the Emergency/Rescue vehicles that arrive. 

• Ensures boat launch and access lane beside boathouse are clear for all Emergency vehicles including on water search and rescue vehicles where applicable 

• Calls Campus Security and notifies Director of Sport 

CONTROL PERSON 

• Manages the bystanders and creates room for first responder to be effective

• Directs support to parents and teammates and keeps them calm where necessary 

• Recruits appropriate help at the scene if needed

• Helps the Charge Person as asked 

FIRE EMERGENCY

• Activate the nearest fire alarm

• Clear the building and gather all members in marshalling station by the park bathroom building. 

• Beach all hulls already on the water at Eagle Beach 

WIND STORM EMERGENCY-Dial 911 

Sudden windstorms blow up on Elk Lake. This portion of the EAP dictates how to best address the response to ensuring all crews are safe by either not launching or have safe extraction procedures in place. 

CREWS ALREADY ON WATER

• Extract to the nearest safe beach and marshal to the nearest CRD building at that location 

• dial 911 and notify them of the following 

  • All team members with you 

  • Location of extraction 

  • Status of athletes

  • Need for on water Safety/Rescue Support 

• If close to the boathouse, remember that Eagle Beach may be safer to extract than actual docks! 

• Where safe, extract hulls and leave them upside down and on riggers 

BOATHOUSE CENTRAL COMMAND--CHARGE PERSON 

• Senior coach on staff coordinates delegation of specific roles to manage both on water and off water safety protocols 

• Charge person will coordinate all activities between Fire/Safety/Rescue 

• Charge person will set up station on the deck in front of the VRS office so that they get a top down look at both lake and docks. 

SAFETY LAUNCHES 

• All able-bodied individuals will help to launch or commandeer inflatable safety launches as they will not founder under large waves due to inherent flotation. 

• All operators of safety launches will take extra precautions with flotation devices, kill switches and all-weather gear. 

LOG BOOKS 

• All senior coaches of each club Identify crews signed out in logbook and determine if any crews are not signed out

MARSHALLING AREA- Spracklen Room 

• One designated individual with appropriate lists coordinates Spracklen Room as official marshalling area

• The designated monitor in the Marshalling Area writes a comprehensive list of all athletes that enter room and note time that these athletes sign out to leave. 

• Senior coaches on staff know how to turn on the heat in the Spracklen Room in case of prolonged incident 

• No athlete leaves without specifically being monitored by a first responder for hypothermia or shock

• No athlete leaves without being specifically signed out of the marshalling area after cleared by a first responder

CHANGE ROOM SUPERVISION 

• One person shall be put in charge of each locker room (men's and women's) to monitor for hypothermia or supervise hypothermic athletes

• Charge person should be informed and manage hypothermia protocols with core temperature being brought up by inhaling steam 

• Hot water tank only works for a particular period of time so kitchen steam room should be established immediately upon first recovery 

• Pots of boiling water and a screen on the kitchen entrance will quickly fill the room with steam 

ON WATER INCIDENT- COLLISION/INJURY – DIAL 911 

• Ask another safety launch driver to notify emergency services if necessary (i.e., medical emergency, including moderate to severe hypothermia) 

• Let other safety launch driver know there has been an accident and transfer charge of any other crews immediately 

• Once other crews are safe and secure, approach the incident. 

APPROACHING A CREW 

• Any accident shall be approached from leeward (into the wind) 

  • to prevent the launch from being pushed into the rowing shell

  • to allow for maximum control during support effort 

ASSESS THE SITUATION 

• Quickly assess the conditions of the people involved and the severity of the circumstances. 

• Establish verbal contact with those in the water. 

• Reassure them and tell them what is going to happen so they know what is going on. 

• Distribute PFDs and have athletes put them on. 

• Conduct a head count. 

EXTRACTION FROM WATER 

• Attend first to the person in most distress. This may mean pulling a fitter athlete into the safety launch first so they can assist and function as a spotter. 

• Rescue people from the water in pairs (i.e., one member of the pair immediately after the other). 

• Once all athletes have been rescued, remove an oar from the rowing shell (if possible) to let other safety launches know that all athletes have been rescued and to proceed to secure the equipment. If no oar is removed, begin a search grid to find missing athletes. 

TRANSPORT TO EMERGENCY MEDICAL SERVICES EXTRACTION POINT 

• Do not leave the scene until all the athletes have been rescued (i.e., are in a boat that can safely transport them to shore). 

• If the capacity of the safety launch must be exceeded in order to get people out of the water, the launch must wait for another launch and transfer the extra people into it. 

• Conduct another head count before leaving the scene. 

• In extreme conditions, those rescued must be taken directly to shore or to the nearest safe spot. 

• Notify EMS to arrive at that location as it is quicker by vehicle. 

• Provide athletes with emergency blankets, extra clothing or garbage bags to reduce heat loss while they are being transported to extraction point. 

911 Script Follow the 911 dispatcher’s prompts 

Fire and Ambulance are at the Royal Oak intersection so can be at the lake in 5 minutes. 

Expert help is always better than driving yourself, do not hesitate to call Emergency Medical Services with 911 

ASK FOR THE FIRE DEPARTMENT, NO MATTER THE SEVERITY OF INJURY, A MISSING PERSON, OR OTHER CIRCUMSTANCE 

My name is _________________. 

Our boathouse is located at Elk Lake. The address is 5100 Pat Bay Hwy, at Eagle Beach ON THE SOUTHEAST END OF THE LAKE. 

The phone number I am calling from is (if the boathouse line 250-658-5331). 

There is an injured person who needs medical attention/ boat rescue, etc.

 He/She is currently located _____________________ and is being provided first aid by _____________(name of person). 

We are sending __________________ (name of person) to meet the ambulance at the driveway to Eagle Beach. 

Ask the dispatcher how long until the fire crew arrives and provide that information to the Charge Person asap. 

DO NOT HANG UP 

Stay on the line and answer any questions asked by the dispatcher. Provide dispatch with an alternate phone number in case you’re accidentally cut off. 

Minimize the use of walkie talkies and do not use them to pass along confidential information.