RegattaCentral

REGISTRATION INSTRUCTIONS
 January 15, 2020-March 15, 2020
 All lightweights must be registered with USRowing. Signed forms must be submitted
 to USRowing by March 15th. See USRowing's website for details.
   Go to Regatta Central’s website (www.regattacentral.com). Check that all of
  your athletes who might compete at the SRAA® Regatta are on the roster and that
 waivers have been signed.
• If you do NOT have a user account with Regatta Central, set up a new account and import your Roster.
• Questions regarding Regatta Central User Accounts and/or Roster should be sent to Regatta Central:
Telephone: (614) 360-2922
Email: [email protected]
Support Hours: Weekdays 9am-5pm EDT
    Schools without Qualifying Regattas
 April 7-May 12, 2020
 Schools without qualifying regattas may Petition for Open Slots.
• Early acceptance may be given to schools that are traveling from the opposite coast or long distances.
• Those schools meeting the requirements for consideration of early acceptance will be notified on a rolling basis.
• Acceptance of an Open Slot must be completed within 48 hours of notification. Payment or Purchase Order Authorization Form is expected at time of acceptance.
• The deadline to petition for one of the Open Slots is Tuesday, May 12, 2020 at 5pm EDT.
• All decisions on petitions will be made by Wednesday, May 13th. At that time, all
petitioners will be notified via email from Regatta Central indicating their status: Accepted, Waitlisted or Denied.
  To Petition for one of the Open Slots
 • Log on to Regatta Central and select the Petition option for the event in which you

 would like to petition.
 • The Petitioner MUST provide a short paragraph justifying the petition entry;
 include
 previous results and as much detail as they believe will help the Petition Committee
in
 determining the Boat’s qualifications.
 • Without supporting evidence, the petition will not be considered.
 May 13, 2020
 A subcommittee of the SRAA® Board of Directors will consider petitions as they are
 received; with priority given to competitive teams that do not participate in one of
 the qualifying regattas. Again, schools will be notified by email No Later Than
 Wednesday, May 15, 2019 whether their petition has been Accepted, Waitlisted, or
 Denied.
 May 15, 2020
 Schools who receive notice on Wednesday May 13, 2020, must accept the petitioned
 bid and
 make payment on Regatta Central No Later Than Friday May 15, 2020 at 11:59PM
 EDT. Purchase Order Authorization Form is due at this time if paying by check or
 Purchase Order. If payment or related paperwork is not received by this deadline,
 a $100 late fee will be assessed for each entry.
 May 18, 2020
 If payment of the entry plus late fee are not received by Monday, May 18, 2020 at
 11:59PM EDT, the slot will be forfeited and offered to the first waitlisted entry.
 Team Roster Eligibility Form must be completed, SIGNED, and emailed
 ([email protected]) due by 11:59pm EDT, Monday, May 18, 2020.
 Lineups are due No Later Than 11:59PM EDT, Monday May 18, 2020
 After 11:59PM Monday May 18, 2020 you may ONLY substitute up to 50% of
 lineup
 **There is a link for the form on your Regatta Central Invoice.**
Schools with Qualifying Regattas
 There is no longer a formal TEAM CHECK-IN process at the venue. SRAA® will
 have a Board Member on site Thursday afternoon and Friday morning to
 answer questions.
   Because this is an “Invitational” Championship, Schools will only be eligible to
 enter boats on Regatta Central once they have qualified.

Please Take Note of the Following Instructions
  ● DO NOT ENTER A QUALIFIED BOAT IN A PETITIONED SLOT.
 â— A SCHOOL MAY ONLY QUALIFY ONE BOAT PER EVENT CATEGORY.
 â— YOU MAY NOT PETITION FOR AN OPEN SLOT UNTIL AFTER YOUR
 QUALIFYING REGATTA.
 â— QUALIFIED BOATS WILL BE AVAILABLE ON REGATTA CENTRAL AT 5PM
 EDT ON THE MONDAY AFTER YOUR QUALIFYING REGATTA.
 â— IF YOU DID NOT QUALIFY, YOU MAY PETITION FOR ONE OF THE OPEN
 SLOTS.
 â— DEADLINE FOR PETITIONING IS NO LATER THAN 5PM EDT, TUESDAY,
 MAY 12, 2020.
 May 11, 2020
 After 11:59pm EDT on Monday, May 11, 2020, all UNREGISTERED qualified
 boats will be removed from Regatta Central and their slots become Open
 Slots. After this deadline you will have to petition to be considered for an Open
 Slot. The deadline for petitioning is No Later Than 5pm EDT, Tuesday May 12,
2020.
SUNDAY NIGHT OF YOUR QUALIFYING REGATTA WEEKEND
 • The Qualifier Representative is responsible for reporting official event results to Charles River Timing ([email protected]), No Later Than 11:59PM EDT on Sunday of the regatta weekend.
NOTE: Only crews who actually qualify may fill the bids from each Qualifying Regatta. If one of the Automatic Bid slots is not filled by the qualifying crews, that Bid will be moved into the “Open Slots” where all crews may petition for that slot.
Example: GV8 - if a crew did not place in the top 3 in their final; they may not fill one of the automatic bid slots
• If the Qualifier Results and bid information are not received from the Qualifier Representative by the posted deadline, the automatic bids will be added to the Open Slots. Schools will then have to petition each boat to be included in the Championship. The deadline to Petition an entry is No Later Than 5pm EDT, Tuesday May 12, 2020
• Charles River Timing will authorize entry in Regatta Central and schools will be able accept their bids; make payment by credit card or make necessary notification of check or purchase order payment.
 
• After 12pm (noon) EDT on the Monday following your qualified regatta, you may log into Regatta Central and populate your qualified boats.
• If you do not see your entries on the date listed below, please contact Deb at Charles River Timing ([email protected]).
• DEADLINE to accept your Automatic Bid and complete the entry process at Regatta Central is 11:59PM EDT on Monday May 11, 2020.
• Payment of entries or submission of Check Authorization Form is due at the time of accepting bids.
  Petitioning for Schools with a Qualifying Regattas
REMINDER: Do not submit a Petition for a Boat that Qualified.
To Petition for one of the Open Slots
  Schools with qualifying regattas may petition for an Open Slots beginning the
 Tuesday following their qualifying regatta.
 Schools must submit their Petition No Later Than 5PM EDT Tuesday, May 12,
 2020.
  • Log on to Regatta Central and select the Petition option for the event in which you would like to petition.
• The Petitioner MUST provide a short paragraph justifying the petition entry; include previous results and as much detail as they believe will help the Petition Committee in determining the Boat’s qualifications.
• Without supporting evidence, the petition will not be considered.
  May 13, 2020
 A subcommittee of the SRAA® Board of Directors will consider petitions as they are
 received; priority is given to competitive teams that do not participate in one of the
 qualifying regattas. Schools will be notified by email No Later Than Wednesday,
 May 13, 2020 whether their petition has been Accepted, Waitlisted or Denied.
 May 15, 2020
 Schools must accept their petitioned bid and make payment on Regatta Central No
 Later Than Friday May 15, 2020 at 11:59PM EDT. Purchase Order Authorization
 Form is due at this time if paying by check or Purchase Order. If payment or related
 paperwork is not received by this deadline, a $100 late fee will be assessed for
 each entry.
 May 18, 2020

 If payment of the entry and late fee are not received by Monday, May 18, 2020 at
 11:59PM EDT, the slot will be forfeited and offered to the first waitlisted entry.
 Team Roster Eligibility Form must be completed, SIGNED, and emailed
 ([email protected]) due by 11:59pm EDT.
  **There is a link for the form on your Regatta Central Invoice.**
 Lineups are due No Later Than 11:59PM EDT, Monday May 18, 2020.
PAYMENT
 After 11:59PM Monday May 18, 2020 you may ONLY substitute up to 50% of
 lineup
   For Crews who earned an Automatic Bid:
 â— Payment is expected at the time of accepting your Automatic Bid, due No Later
 Than 11:59PM EDT Friday May 15, 2020.
 For Crews who petitioned for an open slot:
 â— Payment is expected at the time of accepting your Petitioned Bid, due No Later
 Than 11:59PM EDT Friday May 15, 2020.
 Credit Cards are accepted on Regatta Central.
 All Purchase Order Authorization Forms for Checks or Purchase Orders are
 due No Later Than 11:59PM EDT on Friday, May 15, 2020. Checks will not be
 accepted without prior authorization.
 The Purchase Order Authorization Form can be found here.
 The Completed Form must be emailed to [email protected]
 If payment and/or required paperwork is not received by 11:59PM EDT on Friday,
 May 15, 2020, a late fee of $100 per entry will be assessed.
 If payment and/or required paperwork and the Late Fee for each entry is not
 received by 11:59PM EDT on Monday, May 18, 2020, those entries will be
 scratched and not allowed to Race.
 NO CREW WILL RACE WITHOUT PAYMENT IN FULL.
 Entry Fees
 8+ $190 4+ $120

 4x $120
 2x $80 1x $55
 Lineup DEADLINE - 11:59PM Monday, May 18, 2020.
 REMINDER: After 11:59PM Monday May 18, 2020 you may ONLY substitute up
 to 50% of lineup
 Team Roster Eligibility Form must be completed, SIGNED and emailed
 to [email protected], No Later Than 11:59pm EDT, Monday, May 18,
  2020.
 **There is a link for the Team Roster Eligibility form on
 your Regatta Central Invoice.**
 There is no longer a formal TEAM CHECK-IN process at the venue. SRAA® will
 have a Board Member on site Thursday afternoon and Friday morning to
 answer questions.

 CHRONOLOGICAL DEADLINES
 February 26, 2020
 â— Qualifying Regattas must submit to SRAA® the name of a Qualifier
 Representative to serve in the capacity of notifying Charles River Timing of the
 results of their Qualifying Regatta and who has accepted their bid to compete at
 SRAA®. (Results must be submitted No Later Than 11:59PM EDT ON SUNDAY
 NIGHT OF YOUR QUALIFYING REGATTA WEEKEND)
 March 30, 2020
 â— Charles River Timing will reach out to the Qualifier Representative from each
 Qualifying Regatta to provide them with instructions for submission of results.
 April 6, 2020
 â— Schools without a Qualifying Regatta may begin to Petition for Open Slots
 May 11, 2020, 11:59PM EDT
 â— Deadline for all Qualified Boats to Complete the Entry Process on Regatta
 Central and submit Payment or check authorization form - if schools miss this
 deadline, they will have to go through the petition process for one of the Open Slots
 May 12, 2020, 5:00PM EDT
 â— Deadline to submit a Petition for one of the Open Slots
 May 13, 2020
 â— Notification of Petition Decision
 May 15, 2020, 11:59PM EDT
 â— Payments Due; Late fee assessed after deadline
 â— Purchase Order Authorization Form is Due; Late fee assessed after deadline
 May 18, 2020
 â— Final Deadline for all Entry Payments and Late Fees- or entry forfeited
 â— Deadline for Team Roster Eligibility Form
 â— Deadline for Lineups to be Entered into Regatta Central
 â— After this date-50% Substitution Rule goes into effect

Change to the SRAA® Lightweight Policy

USRowing has instituted a Junior Lightweight Compliance Program beginning this 2020 regatta season. The Scholastic Rowing Association of America® Regatta is a USRowing Registered Regatta and is required to follow the new protocol. Due to the implementation of this program, the SRAA® will not require any additional lightweight certification for our regatta as we have for the past 10 years. The only lightweight athletes that will be allowed to compete at our regatta must be registered with USRowing in accordance with their protocol.
 
This new protocol requires parents and coaches to take immediate action in order to have their junior lightweight athletes registered for 2020 rowing season. The USRowing Lightweight Policy is explained in full detail on their website, https://usrowing.org/sports/2019/10/18/usrowing-junior-lightweight-compliance-program-protocol.aspx.
 
Please be aware that the window for registering junior lightweight athletes opened on January 15th and will close on March 15th.  The athletes are required to have an appointment with their healthcare provider, to have the lightweight clearance forms signed, to be registered on Regatta Central, and have all of the signed forms mailed to USRowing by the March 15th deadline. This is a firm deadline and there will be no exceptions. Any issues with the USRowing Junior Lightweight Compliance Program should be addresses to Chris Chase, [email protected].
 
The SRAA® will not be able to address any lightweight registration issues. Only those athletes with confirmed registration with USRowing will be able to compete as a lightweight at the SRAA® Regatta.